Invoicing

Billing Guidelines

When billing to Canadian National Railway Company and its wholly-owned subsidiaries (collectively, “CN”), please ensure that the invoices contain all the information as mentioned in our Supplier Invoicing Requirements.( PDF)


How to submit invoices

The following applies to billing Canadian National Railway Company and its wholly-owned subsidiaries (collectively, “CN”). For a complete list of legal entities (see PDF complete list of legal entities).

Complete List of Legal Entities (PDF)

Electronic Invoicing

CN is asking all its business partners to select one of the following paperless invoice options. Paperless invoicing is an environmentally friendly choice.

The benefits to your company include:

  • Reduced postage and handling costs.
  • Reduced paper costs.
  • Timelier invoice processing and payments (no lost invoices).

CN offers the following paperless Purchase Order invoicing options:

  1. EDI 810: Traditional EDI Invoicing (for Purchase Order invoices)
    For information please send an email to Contact ID format is invalid.
  2. Supplier Portal: CN’s on-line portal (for all invoice types )
    For information please send an email to Contact ID format is invalid.

We urge you to consider one of the above paperless invoice methods for your invoices. Not only will you be contributing to reducing paper usage, you will also be ensuring that your invoices are received and processed on a timelier basis.

Paper invoices

  • For Non-PO related invoices, you must send invoices directly to the CN user responsible for the purchase.
  • For PO (Purchase Order) related invoices, you must send invoices directly to:
    Accounts Payable
    P.O. Box 8103
    Montreal QC H3C 3N3.

Fieldglass – Online Invoicing

Service providers who have been selected and invited to use Fieldglass will have to submit their invoice details and follow the payment process electronically online using the Fieldglass system.

CN encourages its suppliers to submit electronic invoices. For details, see the Electronic Invoicing section above.

Payment Method Policy

For details, refer to the Payments section.

Payment Terms Policy

For details, refer to the Payments section.

Purchase Order Terms and Conditions

Both CN and its suppliers have contractual obligations when goods and services are acquired through Purchase Orders (PO). In order to comply with the terms and conditions related to PO please read Purchase Order Terms and Conditions Canada and Purchase Order Terms and Conditions US.